SAP TFIN50 PDF
TFIN50 Financial Accounting I Part 1 of 2 mySAP ERP Financials Date Exchange rates Unit 1: Basic settings TFIN50 In SAP Note no. Sap Fi Books Tfin50 - Download as Word Doc .doc /.docx), PDF File .pdf), Text File .txt) or read online. fi book. Goals. Configure and use organizational units, master data and documents of Financial Accounting; Configure and use the main SAP business processes for.
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Types of forms are: SAP Script Form Smart Form SAP PDF Form If you choose no exchange rate differences, the full exchange rate differences are not posted. You will have to find it on your own on Google. I do not think anyone will post links containing pirated material. If you need the certification material, syllabus etc. The following are included in TFIN •. SAP SAP Navigation. •. TERP01 Intro Level.: Consultant Academy Training. Exam.: Sample Questions.: PDF Link.
Each currency key can have a validity date. Basic settings TFIN50 For every combination of two currencies, you can maintain different exchange rates which are distinguished by an exchange rate type. These different exchange rates can be used for various purposes such as valuation, conversion, translation, and planning. Translation Ratios The relationship between currencies must be maintained per exchange rate type and currency pair using translation ratios.
This usually has to be performed only once. Because inflation can heavily influence the relationship between currencies, translation ratios can be maintained on a time period basis. Currencies Maintaining exchange rates is an on-going task. For each exchange rate type you can use one of the following tools: You can only use one of these tools for each exchange rate type.
You can however use different tools for different exchange rate types. Using report RFTBFF00, which enables you to transfer external market data in file form, you can automatically update the exchange rate table by uploading an input file in Multicash form.
For more information about the file input format, data providers, file structures, and so on, see the documentation for this report. Combination of base currency and exchange rate spreads: A very efficient combination of the exchange rate tools is: Base Currency A base currency can be assigned to an exchange rate type. You then only have to maintain exchange rates for all other currencies into this base currency. A translation between two foreign currencies is calculated via the base currency, that is, by combining two exchange rates.
Until Release 4. Legal requirements may make it necessary to use different base currencies for the translation into different currencies. Currencies Figure Whether the exchange rate is defined or communicated using the direct or indirect method of quotation depends on the market standard or the individual business transaction.
The use of indirect quotation is neither application nor country-specific - it affects all the components in which exchange rates are used. In direct quotation, one unit of foreign currency is quoted for the local currency, whereas in indirect quotation, one unit of local currency is quoted for the foreign currency.
For each currency pair you can define either the direct quotation or the indirect quotation as the standard notation for the exchange rate. If the exchange rate you enter does not have the same quotation as the standard quotation set up here, the exchange rate is highlighted to show this. The following problems can occur: This has the following advantages: You can also assign authorizations for worklists. Design of exchange rate in different quotations Exchange rates can be entered as a direct or indirect quotation.
You can maintain two prefixes that can be used to differentiate between direct and indirect quotation exchange rates during input and display.
If you do not enter a prefix, the standard setting is valid: If you mostly work with direct quotations and only rarely use indirect quotations, you should use the standard setting. In this way you can enter direct quotation exchange rates without a prefix. Scenario 2: If you increasingly use indirect quotations as well as direct quotations, you should define a separate prefix for both, for example: Users are therefore forced to consider which is the correct quotation and enter the rate with a valid prefix.
If you use mostly indirect quotations, you can check the setting as follows: Currencies Exercise 3: Currencies Exercise Objectives After completing this exercise, you will be able to: The head accountant is worried that it will be a substantial amount of work to keep the exchange rates up-to-date within the system.
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Answer the following question: Name the tools for maintaining the exchange rates: Fill in the blanks to complete the sentence.
Name three commonly used exchange rate types and what they are used for: Task 4: Name the IMG path where you define the base currency. Currencies Solution 3: Currencies Task 1: Bank selling rate Task 4: General Ledger Accounts Bank Accounts Bank Master Data Unit 2: However, the accounting department requires additional general ledger accounts to process authorized travel expenses and payments.
The expense account numbers must be in a separate number interval. General Ledger Accounts The chart of accounts is a variant which contains the structure and the basic information about general ledger accounts. You define the chart of accounts with a four character ID. The chart of accounts must be assigned to every company code for which accounts are to be set up based on the structure concerned.
Define Chart of Accounts The maintenance language is the language in which account descriptions are maintained. You can maintain cost types manually, however, you also have the option of maintaining them automatically. The prerequisite however, is that a default value for the cost element category is defined for this cost element, since if no default value exists, the system assumes that no cost element is to be created.
This account number is used for cross-company code reporting if the company codes use different charts of accounts.
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A chart of accounts that is not yet completed can be blocked so that no company code can use it until it is ready. Assigning the Chart of Accounts Every company code must have a chart of accounts assigned to it.
One chart of accounts can be assigned to several company codes variant principle. The Controlling component uses the same chart of accounts as the Financial Accounting component.
If company codes intend to use cross-company code controlling, they must use the same chart of accounts. In the example above, company codes and can do cross-company code controlling, but company codes and cannot.
General Ledger Accounts Figure Chart of accounts segment The chart of accounts contains basic information about the accounts. The information for an account is summarized in a chart of accounts segment. It contains: If the chart of accounts has not been translated into the appropriate logon language, the account name appears in the maintenance language. Texts with different information can be assigned to each chart of accounts segment. You only enter this information once.
Whenever you enter information for a company code for an account number, the information from the chart of accounts segment is accessed automatically, so you do not have to enter it again. Texts entered for the chart of accounts segment are managed by text ID and language. You can search for account numbers using keywords. You can define: The standard system contains layouts for these editing functions they start with SAP.
You can copy these layouts, adjust them to meet your requirements, and then assign them to your chart of accounts or your account groups. Company Code Segment To use one of the accounts from the assigned chart of accounts in your company code, you must create a company code segment for the account.
This company code segment is added to the chart of accounts segment, and together they form the account. The company code segment contains information that refers exclusively to the company code concerned. This information controls the entry of accounting documents and the management of accounting data.
This could be, for example, a foreign currency balance sheet account that is managed in the currency of the country in which the company code in the graphic does not have any business partners, but another company code in the group does.
For other company codes, you might not set the indicator. You define the information that is relevant to each company code: One Chart of Accounts, Several Company Codes Every company code that wants to use an account from the assigned chart of accounts has to create its own company code segment.
Because the number and name of the account is maintained in the chart of accounts, the account has the same name and number in all assigned company codes. These two types of accounts are treated differently in the closing procedure. A key for example, X is assigned to the account to which the balance is carried forward. If there is only one retained earnings account, the system automatically uses the one defined in Customizing.
If there is more than one retained earnings account, when you create a master record, you can select the retained earnings account for each profit and loss statement account.
Usually, one account group groups accounts with the same tasks within the general ledger, for example, cash accounts, material accounts, asset accounts, profit and loss statement accounts, and so on. By assigning a number range to an account group, you can ensure that accounts of the same type are within the same number range.
For example, for all of your cash accounts, you want to be able to display all of the line items. Field Status The field status enables you to control the display and maintenance of an account's master data.
Certain fields are grouped together and their field status is valid for the entire group, for example, interest calculation indicator, interest cycle, and last interest calculation key date. This status cannot be changed. Fields that are hidden may still contain values that are taken into consideration. Field Status for Master Data The fields displayed in the general ledger account master record are not only controlled by the account group, but also by the transaction that you are using to edit the master data transaction-specific control , for example Create, Change, Display.
For example, you want the currency of your cash account to be GBP and you do not want this to be modifiable. For each field, the field status definitions from the account group and the transaction are taken into consideration and the one with higher priority is used. The priorities are starting with the highest: If you do not want to use the transaction-specific control, set the field status for all fields to optional.
Since this field status has the lowest priority, the account group-specific control is always used. Reconciliation Accounts Reconciliation accounts are general ledger accounts assigned to the business partner master records to record all transactions in the sub-ledger. All postings to the subledger accounts are automatically posted to the assigned reconciliation accounts.
The general ledger is therefore always up to date.
Typical reconciliation accounts are "accounts payable" and "accounts receivable". You cannot post amounts directly to reconciliation accounts. If you want to look at the business partner accounts assigned to a specific reconciliation account, you can select the field for the reconciliation account in the customer or vendor list RFDKVZ00 or RFKKZV00 via the free selections. Line Item Display Transaction figures are the totals of line item postings on the debit or credit side.
The balance is the difference between the debit and the credit transaction figure. When a user wants to look at this account online, they can only view the balance. Because this data is also stored in the documents, it is redundant and needs additional storage and system time. When a user wants to look at this account online, they can view both the balance and the individual line items.
You can use report RFSEPA01 to subsequently activate the line item display - read the documentation for this report before you execute it. General Ledger Accounts Since the line item display takes up additional system resources, you should only use it if there is no other way of looking at the line items.
You should not activate the line item display for: Open Item Management Items in accounts with open item management are specified as open or cleared.
Accounts with open item management must have line item display activated. Open item management is a prerequisite if you need to check whether there is an offsetting posting for a given business transaction. You can display open and cleared items separately, and therefore it is easy to see which business transactions still need to be cleared. You should use open item management for the following accounts: Account in Local Currency You can select one of the following currencies as account currency: If the account currency is the local currency, the account can be posted to in any currency.
The other currencies are translated into the local currency for each line item. Transaction figures are managed for each currency: This applies whether or not line item display is activated. Only Balances in Local Currency If the "Only Balances in Local Currency" checkbox is set in the master data record, transaction figures are only managed for amounts converted to the local currency. You should select this field for clearing accounts where you want to clear accounts by assigning items with the same local currency amount with one another, without necessitating exchange rate difference postings.
It must not be set in reconciliation accounts for customers or vendors. The indicator is usually set in balance sheet accounts that are not managed in foreign currencies and not managed on an open item basis. Account in Foreign Currency Accounts with a foreign currency as the account currency can only be posted to in this foreign currency.
Create both segments simultaneously centrally — Two-step: Chart of accounts segment 2. You can also copy the financial statement version. You should therefore check your changes before saving. Group Chart of Accounts For internal purposes, cross-company code reporting may be useful, for example, financial statements that contain the items of several company codes.
This is no problem as long as all company codes use the same chart of accounts. However, some company codes may have to use special charts of accounts because of legal requirements. If this is the case, the following procedure applies for internal reporting: This group chart of accounts must contain all of the group accounts.
Different accounts of one operational chart of accounts can refer to the same group account. General Ledger Accounts Disadvantage: Because the company codes use different operational charts of accounts, you cannot carry out cross-company code controlling. Country Chart of Accounts An alternative to using a group chart of accounts is to use a country chart of accounts. All company codes use the same operational chart of accounts.
Company codes that nevertheless require a special chart of accounts for external reporting have the following option: Every country chart of accounts number can only be used once.
Since all company codes use the same operational chart of accounts for postings, you can carry out cross-company code controlling. Accounting clerks who may be familiar with the country charts of accounts will first have to get used to using the operational chart of accounts.
Charts of Accounts for a Group In the scenario of an international group as shown in the graphic, cross-company code cost accounting is possible for the European company codes, since the company codes in Spain, Germany, and England all use the same operational chart of accounts.
The European company codes all use chart of accounts INT as their operational chart of accounts. Cross-company code controlling is therefore also possible in North America. To create reports using the country chart of accounts, the board of the group has decided to define country-specific charts of accounts for the company codes. The board also decided that the group does not need controlling for Europe and North America combined, but that they would like consolidation to take place.
General Ledger Accounts Exercise 4: An authorized travel expense is an expense over 10, units of local currency approved by the Accounting manager. The expense account numbers must fall within the range of AE to AE The disbursement account numbers must be within the range CD to CD Carry out the following tasks: When you copied company code in the previous exercise, you copied the chart of accounts as well as the company code segment for your company code.
The associated account groups were also copied with the chart of accounts. For the general ledger accounts mentioned in the business scenario, the accounting department needs two additional account groups, one for the expenses and one for the disbursements.
Copy the account group "ERG. Create three general ledger accounts: Two for authorized expenses entertainment expenses, sports car rental expenses , and one for cash payments. To create the accounts use reference accounts that your instructor gives you. Use the new account group AE or CD for the new accounts. Then display the chart of accounts for your company code.
Account number: Your instructor will give you this information. You can use group account number for the new account for cash disbursements. Name the possible field status definitions in the order of their priority: Different company codes can use the same.
General Ledger Accounts Task 2: Reconciliation accounts are updated on a daily basis. General Ledger Accounts Task 1: SAP Easy Access menu: Make settings so that you can display key information for example, AE , CD in all dropdown lists.
Copy the setting. This report shows you master data for every general ledger account. Select the green arrow to return to the selection screen. You have just added three new general ledger accounts to your chart of accounts and run a report to check the chart of accounts for your company code.
Different company codes can use the same chart of accounts. General Ledger Accounts 6. Reconciliation accounts contain the total of the transaction figures for the corresponding subledger accounts.
Reconciliation accounts Task 2: False The reconciliation accounts are updated realtime. False You can only display the line items if the account is managed with line item display.
True If you select a foreign currency as the account currency, you can only post amounts in this foreign currency to this account. True You can carry out cross-company code controlling if each company code uses the same operational chart of accounts. He is interested in the structure of the customer and vendor accounts. Above all, he wants to know what options the search help gives him. This data can be accessed throughout the whole organization.
Any company code that wishes to do business with a specific customer or vendor has to create a company code segment for this customer or vendor.
This also creates a customer or vendor account. The Sales View of the Customer Account Because the sales and distribution department also stays in contact with a customer and has to know specific data about this customer, a. Any sales area that wants to do business with a customer has to create a sales area segment first.
The sales area segment contains sales area-specific data. The MM View of the Vendor Account Just as there is a sales area segment for customers, there are purchasing organization segments for vendors.
Any purchasing organization that wants to do business with a vendor has to create a purchasing organization segment first. The purchasing organization segment contains purchasing organization-specific data.
The Complete Customer Account A complete customer account consists of the following three segments: Master Data TFIN50 Usually, the sales area segment must at least be created for the sales area assigned to the company code. There may be other sales areas doing business with the customer as well.
The account number is assigned to the customer at the client level. This ensures that the account number for a customer is the same for all company codes and sales areas. The Complete Vendor Account A complete vendor account consists of the following three segments: There may be other purchasing organizations doing business with the vendor as well. The account number is assigned to the vendor at the client level.
This ensures that the account number for a vendor is the same for all company codes and purchasing organizations. Centralized Versus Decentralized Maintenance AR The system offers separate functions for maintaining customer master records depending on the requirements of your organization. These data records can be maintained centrally for all areas or separately for Financial Accounting and Sales and Distribution. For the rest of this course we will focus on the maintenance of customer master records in Financial Accounting.
When implementing both Accounts Receivable and Sales and Distribution, members of both of these implementation teams must work together to decide how to configure customer master records and who will be responsible for their maintenance. Centralized Versus Decentralized Maintenance AP As for customer master records, vendor master records can be maintained centrally for all areas or separately for Financial Accounting and Materials Management.
For the rest of this course we will focus on the maintenance of vendor master records in Financial Accounting. When implementing both Accounts Payable and Materials Management, members of both of these implementation teams must work together to decide how to configure vendor master records and who will be responsible for their maintenance.
In this case, there is the risk of creating incomplete or duplicate master records. You can then correct the accounts. You can prevent the creation of duplicate accounts as follows: Important fields are: The format is defined by company guidelines and practices.
Customers or vendors who belong to one corporate group can be grouped together by a user-defined group key. This group key can be used for running reports, transaction processing, or for matchcodes. The name of the accounting clerk must be saved under an ID. The name of the clerk is then printed on correspondence automatically.
You can also use this ID for sorting dunning and payment proposal lists. You can enter explanatory texts in every segment. You can also create new customer and vendor master records with reference to an existing master record. The data that was copied should be checked and changed, if necessary, before the record is saved. We recommend that you create a reference account for every account group.
The IBAN contains a maximum of 34 alphanumeric characters and is structured differently in every country. It usually contains the country code, bank key, and account number. For this reason, you cannot automatically generate and save the IBANs for several master records. You have to enter the IBAN manually in each master record. For certain countries, the system generates a proposal.
Which of following functions are related to the process of year-end closing? A Customer wants to work with Document Splitting. Which option should they use? Your customer has posted an invoice incorrectly. What he can do to correct it? Choose 2 correct Answers. What does the Sort Key Control? How is the Duplication of Vendor Master Data prevented Use the Match code to check whether the same data already exists Activate the automatic duplication check Activate Vendor Master data.
What account type can a user post to via Cash Journal? Asset Material One time Customer Customer. If your customer wants that all invoices are posted automatically to Head office only, which option should he use?
If your customer wants to clear Customer and Vendor open items, where customer is vendor and vice versa, what steps are required to be undertaken? Choose Correct 2 Answers Assign vendor no.
If your Customer selected an external number range, what will be the effect?
Differences between SAP Manuals of TFIN50, TFIN52 & TFIN54
No range will be numerical No range will be sequential by system No range will be Alphanumerical. At the time of posting acquisition entries in Asset Accounting, what are we required to enter? Which of the following are types of Special GL transactions? Terms of payment are valid Terms of payment are invalid The system will issue an error message.
Which of the following are the correct Call up Points in Validations and Substitutions Document header Document line Complete document. Which additional functions does document Parking offer over the Hold document function? Document number is assigned Some documents can be included in evaluation reports. Which are the Important Functions of List Viewer?
Select detail Select items Select columns Summation. In which of following cases we can use the closing cockpit Periodic closing Year end closing. What are the Benefits of PMW Payment Medium Workbench Formats can be easily changed without making modifications Create new formats easily without any programming All advice notes can be output in one print file Better sort options for advice notes The note to payee can be freely defined.
What are the major processing steps for converting a payment method to a PMW method? Automatic calculation of accruals Automatic periodic postings Simulations Supports parallel reporting Extensive information system Application components are delivered by SAP and do not have to be created by the customer.
When activities recur periodically When more than one person responsible may be involved When the activities are performed within a process that has fixed chronological sequence or is determined by dependencies The activities need to be supported by a shared, uniform interface for all involved The closing tasks are documented for later checks.
What is the closing cockpit procedure? What are the details you need for a task in the closing cockpit? Name and description Report name and variant name Processor and person responsible Start time and End time.
How is tax distributed in a cross-company code transaction The tax is completely posted to the first company code The tax is completely posted to the Second company code The tax is posted to the both company code.
A cross-company code transaction number is a combination of Document number of the first company code First company code number Fiscal year. Validation consists of several steps Prerequisite Check Message Replacement. Substitution consists of several steps Prerequisite Check Replacement.
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Validation types are Non-Valid combinations Valid combinations. Which are the elements of the Dunning Procedure Dunning interval in days Number of dunning levels Total due items from dunning levels Minimum days in arrears Line item grace periods. Which payment method has high priority Master data Document Line item.
What are the segments of a complete customer? At what level is the account number assigned for customers Client Co.
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Code Both. Number ranges of the accounts Status of the fields in the master record If the account is the one time customer or vendor. Central Procurement One company code makes purchases for other company codes One company code sells goods to other company codes One company code pays invoices for other company codes.
Central payment One company code makes purchases for other company codes One company code pays invoices for other company codes One company code sells goods to other company codes. How is the tax distributed between the company codes in cross-company code transactions Distributed as per the expenses Distributed to one company more and the other less Tax posting is not distributed. How do you post the outside tolerance limit transactions Clear difference manually Payment on account Post the difference as a residual or partial payment.
What are the types of tasks in the schedule manager or closing cockpit notes transactions programs flow definitions.
Your customer wants to send the dunning notices separately to foreign and domestic vendors. What should he use for doing that?
Dunning block reasons Dunning run Dunning areas Dunning keys. Which basic cost accounting objects are added to an asset? Asset under construction settlement on line item basis Define and assign settlement profile Select all line items that you want to settle in the same proportion to the same receiver Define distribution rules for these line items Post the settlement of line items to the specified receivers using distribution rules.
Depreciation posting program and program for posting APC values periodically Define document type Create number range interval Assign the new document type to the company code. A company sells products. At the time of complaints, they are to issue a credit memo. What will be the entries? What is the one special feature of external number range assignment?
They cannot overlap The numbers are assigned by the system The numbers may be alphanumeric. Financial statement versions are needed to prepare reports according to which of the following criteria? For Tax authorities For other external users For internal purpose. Document types define which of the following? Number ranges for document numbers Account types permitted for postings. Tools of exchange rate types Inversion Base currency Spread.In which of following cases we can use the closing cockpit Periodic closing Year end closing.
Public Correspondence is triggered by specifications made in the master record, such as invoices and account statements. The relationship between the total amount and the total open items must be greater than a minimum percentage. However, it can be done using manual payments. None of the above 2. Which of the following sentences are correct regarding FI Financial Accounting validations? The customer can use this form to pay the dunned amount.