MS WORD 2007 COMPLETE TUTORIAL PDF
intermediate level guide, Microsoft Word An Intermediate Guide. The starting font for a new document in Word is usually set to Calibri (Body). international editions, contact your local Microsoft Corporation office or Introducing Word . resourceone.info WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE
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Microsoft Word Beginner's Training Manual - Free download as PDF File . pdf), Text File .txt) or read online for free. Microsoft Word Course Contents: • Lesson 1: Get to know the Ribbon. • Lesson 2: Find everyday commands. The lesson includes a list of suggested tasks. What's New in Word Microsoft Word you can create your own training .. PDF format allows you to share your document with users on any platform.
To close the clipboard, 53 P a g e click the X in the task pane. You can also click the Options button at the bottom of the pane to control how the clipboard operates.
Dragging and Dropping Text You can also drag text around in your document. First, select the text. Then, hold your mouse button down and drag the text down to where you want it.
Finding Text If you have a long document, it can be useful to have a tool to search through it. Luckily, Word has just the feature for you! To find text, click the Find button on the Home tab. Once your text is entered, click the Find Next button. Word will select the first instance for you. You can stop there and close out of the box by clicking Cancel.
Then, choose an option at the bottom. Replace: Will find the next instance of the word or phrase. Then, you must click Replace again to confirm each replacement. Replace All: Will find the next instance of the word or phrase.
Then, click Replace All to replace every instance of this word. Find Next: Finds the next instance of the word or phrase. Cancel: Closes the dialog box without making any changes. Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents.
First, select the text that has the formatting that you want. Your cursor will turn into a paintbrush. The new text will take the format of the old text. When you are done using it, simply click the icon again to turn it off.
Remember that formats are not stored on the clipboard, and you can only copy formatting for one set of text at a time. Drop caps can be a good way to highlight portions of your document, or just to make it more visually appealing. To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop cap to appear. Then, click the Insert tab. Next, click the Drop Cap button and choose Dropped which places it in the paragraph or Margin which places it beside the text.
To remove a drop cap, place your cursor in the paragraph, click the Insert tab, choose Drop Cap, and click None. Applying a Quick Style So far, we have talked about many types of formatting.
However, one of the great new features of Microsoft Office Word is the styles built right in. A style can include fonts, formatting, colors, and borders and shading.
There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we have used already. This is composed of the styles that you can see on the Styles group of the Home tab. Word places the most frequently used styles here for quick access. To apply any of these styles, simply select the text that you want to format and click a style. There are many more styles available than the ones you see here.
The first option, Style Set, lets you choose another group of styles. The second option lets you choose another color scheme. The third option lets you choose another font scheme. Note that fonts and colors will not work with all style sets. You can choose a different color scheme from the Colors list to easily customize the style. You will find these buttons on the Paragraph group of the Home tab. Each type of alignment indicates which margin the text lines up with.
From left to right, you can apply left alignment, center alignment, right alignment, or justification where the text is spread out to take up the whole line. Simply select the text that you want to apply the alignment to, and then click the appropriate button. Note that one type of alignment must be selected at all times. Note how the justified paragraph looks very similar to the left aligned paragraph.
Look closer, however, at the second line. Any of these options will open the Save As dialog:. You can also use the shortcuts on the left hand side of the window. At the bottom, enter a file name. You can also choose a file type; for now, we will stick with the default Word document type. Once you have saved a file in this way, you can use the commands mentioned above Save icon on the Quick Access toolbar, Ctrl and S keys, or Office menu and Save to update the saved file.
If you want to save the file with a different location, name, or type, press the F3 key or use the Office menu — Save As command. This will re-open the Save As dialog. This will launch the Open dialog. This dialog works much the same as the Save As dialog.
Select a location from the top or the pane on the left, click a document to select it, and then click Open. You will then see the file open in Word. Another way that you can open files is via the Recent Documents list. If you click the Office menu, you will see a list of recently opened documents on the right hand side.
You can click any of these documents to open them. You can also click the pin icon to keep the document in the list. If you have several Word documents open at once, there are a few ways to switch between them. From within Word, you can click the View tab and click the Switch Windows command. Then, click the file that you want to work with. The checked file is the one currently active.
The icon that is a darker color is the currently active file. Or, you can right-click on the taskbar icon and click Close.
As we learned in the last module, one of the biggest changes in Microsoft Office Word is the interface. In the last module, we got some experience with the interface as we learned how to use Word. In the last module, we used the Office menu to open, close, and save files.
Using the Office menu is easy: For example, if you wanted to close Word, you would click the Exit Word option. For example, if we hover our mouse over Save As, we will get a menu of options:. Click this option to see the New Document screen, where you can create a blank document or work from a template. Save As: Click the Save As option to open the Save As dialog, or choose a specific format from the list on the right.
Click the Print option to open the Print dialog, or choose another option from the menu on your right. Hover over the Prepare option to see a menu of tools to polish your document, including the Document Inspector, Compatibility Checker, and Document Properties.
The status bar is the information bar at the bottom of the screen. Page Count: Shows you what page of the document you are in.
Click this area to open the Go To dialog. Word Count: Shows you how many words the current document has in it. Click this area to open the Word Count dialog, a detailed count of items in your document. Proofing Tools: This book icon indicates whether or not there are spelling errors in your document. Click the icon to do a spell check.
View Controls: Use these buttons to change views. We will discuss views at the end of this manual. Use this slider to zoom in or out of your document.
We will discuss how to use the slider at the end of this manual. Using the Mini Toolbar: In our last module, we learned how to type and select text. You may have noticed the mini toolbar pop up as you were doing so:.
Applying formatting from the mini toolbar is the same as applying it from the Home tab: We will look at how to open dialog boxes in the next lesson. Dialog boxes can contain options for different items. Click the tabs usually at the top of the screen to change the options that you see. Just like tab drop-down menus, you can type in the box or click the down arrow to choose from a list of values. Click the checkbox to change this status. Use these buttons to choose from a list. Like check boxes, click to change the item that is in use.
Normally, only one item from the list can be selected. In any dialog box, you can click OK to save your changes. You can also click Cancel to discard your changes.
Some dialog boxes also have an Apply button so you can apply your changes before making more changes or without having to close the window.
Another way to perform actions is by right-clicking. Using a right-click menu is as easy as clicking on the command you want! We have lots of commands for text, including changing the font, paragraph, style, and more. If we select a table and right-click on it, however, we get a very different set of options. Shortcut keys are when you press a key or sometimes a combination of two or even three keys at once to perform an action instead of clicking on the icon or finding its toolbar command.
Although toolbars have mostly been done away with in Microsoft Office Word , we do have the Quick Access toolbar. This toolbar is right next to the Office menu. Using the toolbar is as easy as clicking the icon! The point of the Quick Access toolbar is to provide quick access to the commands you use most, so it makes sense that you can customize it.
To add buttons to the Quick Access toolbar, click the drop-down arrow next to it. Then, click any commands you want to add to the toolbar. To remove a command, simply click it to remove the check.
To move the tab back to its original place, click the drop-down arrow and click Show Above the Ribbon. For advanced customization options, click the More Commands item. You can easily add buttons by selecting a category from the list at the top, choosing a command, and clicking Add. Or, you can remove buttons by selecting them from the list on the right and clicking Remove. You will also find commands to show the toolbar below the ribbon and to reset the toolbar to its default state.
As you know, each tab has its own set of commands. So, if you wanted to change your view, you would click the View tab to see those commands. As well, you will see special tabs appear when you create certain objects, such as drawings or tables.
Each tab is composed of groups of commands. Clicking this button will open a dialog box with more features related to the group.
In the example above, clicking the small arrow would open the Font dialog. This way, you can click on the tab to display commands, but once you click the title bar or the editing window, the tab goes back to minimized. To minimize the tab, simply click the drop-down arrow next to the Quick Access toolbar and click Minimize the Ribbon.
To restore the tab, click the Quick Access toolbar menu again and click Minimize the Ribbon again. This is probably the tab you will use the most often. This is just so that you know where to find commands when you go to use them. This offers options to cut, copy, and paste text, and to use the format painter. It also features an option button to open the Office clipboard.
We will learn about all of these tools later on in this course. This group contains commands to change the appearance of your text.
We have covered most of these options already; we will cover the rest of the options later on in this manual. You can also click the option button to open the Font dialog, which is a one-stop shop for most font settings.
We will talk about some of these tools later on. You can also click the option button to open the Paragraph dialog. Styles are preset formatting that help you keep your document consistent.
Instead of having to remember what formatting you used for titles, you can simply use the pre-built styles. Later on in this manual, we will talk about how to apply these styles. We will save our in-depth discussion for the Advanced manual. The next tab we are going to look at is the Insert tab. When you have mastered creating basic documents, this tab will help you add other elements to your document, such as charts, pictures, cover pages, headers, and footers.
We will practice some of the basics in the step-by-step exercise, but we will get in depth into each element later on. This command expands into a menu that lets you draw a table, insert an Excel spreadsheet, or add a pre-defined table.
I think this next group is the most exciting. It lets us add illustrations to our document. As you can see, you can add pictures, ClipArt images included with Office , shapes, SmartArt diagrams , and charts to your document. We will experiment with some of these features in the Step by Step exercise. The fourth group of the Insert tab lets you create links to Web sites called hyperlinks and other places in your document bookmarks and cross-references.
We are going to save these features for the more advanced phases of the course. Headers and footers are the text at the top or bottom of each page, respectively. This group lets you add a header, a footer, or simple page numbers. The great thing is, when you click one of these options, you have a menu of preset choices waiting for you.
That means you can add a header, footer, or page number with just two clicks! Text Box Like headers and footers, you can click the Text Box command to choose from a menu of stylish text boxes. You can also draw a blank text box.
As you might imagine, this tab will allow us to view our documents in different ways. All you have to do is click the view you want. Each view is pretty self explanatory; you can see your document as it will appear on paper Print Layout , Full Screen, as it will appear on the Web, in an outline format, or in a draft format which will show less features.
We will look at each view more closely later on in this manual.
How to Convert Microsoft Word 2007 Document to PDF File?
For now, feel free to check and uncheck these items and see what the effect is. The first button will open a Zoom dialog which will let you choose specific Zoom settings. We will take a look at this dialog later on. The next three buttons will zoom to show one page, two pages, or the page width. All you have to do is click to zoom.
With the first column of commands, you can create a new window, arrange windows, or split the current window. With the second column of commands, you can view documents side by side and control how they appear. The last command is Switch Windows, which we already looked at; it lets you switch between open documents. The last button on the View tab lets you open the Macros dialog box. If you click the drop-down arrow, you will see a menu related to macros.
Macros let you record or code a series of commands so that you can perform a number of actions with just a few clicks. In our last module, we went over the basics of the new interface and discussed the three tabs that you will probably use most often.
Themes are greatly improved in Microsoft Office Word This group of the Page Layout tab will let you choose an overall theme for your document, or choose a color, font, and effects theme separately.
You can control paragraph indent or spacing. You can also open the Paragraph dialog using the option button in the bottom right hand corner. You will now see the word Developer in the tabs.
Click it to see. This tab contains advanced commands for coding languages such as XML and Visual Basic , creating macros, developing forms, and restricting document access.
We will discuss all of these commands in the Expert manual. In our last two modules, we focused on using the interface to do a variety of tasks. You already know that when you open Word, it creates a new document and names it Document 1 visible on the title bar. If you want to create another new document, click the Office menu and click New. You will then see a new document, named Document 2.
Then, from the pane in the middle, choose a template and click Create. The document will now be in Word, ready for you to customize. To create a new document from an existing document, click the From Existing command in the pane on the left of the New Document dialog. Remember that you can open this dialog by clicking the File menu and clicking New. The document will then appear in Word. As you can see below, the document itself has not been opened; a new document has been created from it.
Once you have downloaded or opened templates, you will see a Recently Used module in the New Document window. Rather than hunting for the template all over again, you can simply click the template from this list and click Download. At the very beginning of this manual, we learned how to select text with the mouse. We already know that we can use the mouse to click and drag over text to select it. When text is selected, the text will appear highlighted usually with blue.
Remember, once text has been selected, any changes you make will be applied to the entire selected portion. Did you know that you can use the keyboard to select text too? This can be a much quicker way of selecting items once you get used to Microsoft Word.
We can also use the Editing group on the Home tab to select text and objects. Simply click the Select button and click what you want to select. Here are a few tips and tricks to get you started:. This means you can bold a single letter the same way you would an entire document.
Beginners Guide To Microsoft Word
Triple-click to select the whole paragraph. Cut, copy, and paste are fundamental skills. You should cut text when you want to move it from one location to another, or when you want to remove text that you may need later. To cut text, select the. Then, click the Cut button on the Home tab. Use the Copy command when you want to copy text from one location to another. First, select the text you want to copy. Then, click the Copy button on the Home tab. Just click in the spot you want the text to appear, and click the Paste button on the Home tab.
Match Destination Formatting: Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. Earlier, we mentioned that the paste command will only insert the last item that was cut or copied. If you want to cut and paste or copy and paste more than one item, you should use the Office clipboard as it can contain up to 24 items.
The first step is to show the clipboard. To do this, click the option button in the lower right hand of the Clipboard group on the Home tab. To paste an item from the clipboard, click to place your cursor where you want the item to go.
Then, right-click the item and click Paste. Note that you can also delete the item from the clipboard using this menu. You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions.
To close the clipboard,. You can also click the Options button at the bottom of the pane to control how the clipboard operates. You can also drag text around in your document.
First, select the text. Then, hold your mouse button down and drag the text down to where you want it.
If you have a long document, it can be useful to have a tool to search through it. Luckily, Word has just the feature for you!
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To find text, click the Find button on the Home tab. Once your text is entered, click the Find Next button. Word will select the first instance for you. You can stop there and close out of the box by clicking Cancel. Then, choose an option at the bottom. Will find the next instance of the word or phrase. Then, you must click Replace again to confirm each replacement. Replace All: Then, click Replace All to replace every instance of this word.
Word has a neat trick that allows you to copy formats within or between documents. First, select the text that has the formatting that you want.
Your cursor will turn into a paintbrush. When you are done using it, simply click the icon again to turn it off. Remember that formats are not stored on the clipboard, and you can only copy formatting for one set of text at a time. The format painter captures all kinds of formats, including:. A drop cap is a capital letter at the beginning of a paragraph that is usually larger than other letters and that is dropped down into the paragraph.
Drop caps can be a good way to highlight portions of your document, or just to make it more visually appealing. To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop cap to appear. Then, click the Insert tab. Next, click the Drop Cap button and choose Dropped which places it in the paragraph or Margin which places it beside the text.
To remove a drop cap, place your cursor in the paragraph, click the Insert tab, choose Drop Cap, and click None. So far, we have talked about many types of formatting.
However, one of the great new features of Microsoft Office Word is the styles built right in. A style can include fonts, formatting, colors, and borders and shading. There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we have used already. This is composed of the styles that you can see on the Styles group of the Home tab. Word places the most frequently used styles here for quick access.
To apply any of these styles, simply select the text that you want to format and click a style. There are many more styles available than the ones you see here. The first option, Style Set, lets you choose another group of styles. The second option lets you choose another color scheme.
The third option lets you choose another font scheme. Note that fonts and colors will not work with all style sets. You can choose a different color scheme from the Colors list to easily customize the style. You will find these buttons on the Paragraph group of the Home tab. Each type of alignment indicates which margin the text lines up with. From left to right, you can apply left alignment, center alignment, right alignment, or justification where the text is spread out to take up the whole line.
Simply select the text that you want to apply the alignment to, and then click the appropriate button. Note that one type of alignment must be selected at all times. Note how the justified paragraph looks very similar to the left aligned paragraph. Look closer, however, at the second line. We have looked at many different kinds of formatting. The View tab is your document-viewing control center. To apply a view command, just click the button or label. Each view has a special purpose, and you can modify them even more using the other commands on the View tab.
You can edit your document in any of the views, although they come with different tools for different purposes. For example, Outline view provides a menu that lets you show or hide headings at different outline levels. The most frequently used view in Word, Print Layout, is the one you see when you first start the program or create a new blank document.
In this view, the page you see on your computer screen looks much as it does when you print it. For more details on using Word for reviewing and proofing, see Chapter This view shows your document as if it were a single Web page loaded in a browser. Section For lots of writers, an outline is the first step in creating a manuscript.
You see most formatting as it appears on the printed page, except for headers and footers. Page breaks are indicated by a thin dotted line. Show and Hide Window Tools Word gives you some visual aids that make it easier to work with your documents. Use the ruler to set page margins and to create tabs for your documents. Use the ruler to adjust margins, set tabs, and position items on your page. For more detail on formatting text and paragraphs, see Chapter 4.
When you click the Gridlines box, it looks like you created your document on a piece of graph paper. In Draft view, you see most text and paragraph formatting, but headers, footers, and other distracting page formatting features are hidden. Your text appears as a continuous scroll, with the margins hidden. Page breaks appear as dotted lines. Message Bar. For example, when a document is trying to run a macro and your Word settings prohibit macros, an alert appears in the Message Bar.
Click the checkbox to show or hide the Message Bar. Document Map. Click a heading, and you jump to that location in your document. Click a thumbnail to go to that page. In general, thumbnails are more useful for shorter documents and for pages that are visually distinctive. The Ruler gives you a quick and easy way to set tabs and margins.
The Document Map is particularly helpful when you work with longer documents because it displays headings in the bar on the left of the screen. In the left pane, you can see that Mr. Dickens wrote more than his fair share of chapters. The Zoom group of options lets you view your document close up or at a distance. The big magnifying glass opens the Zoom dialog box with more controls for fine-tuning your zoom level. Zoom is similar to bringing a page closer so you can read the fine print.
On the View tab, click the big magnifying glass to open the Zoom dialog box Figure Depending on your current Document View see Section 1. The Zoom dialog box lets you choose from a variety of views. Just click one of the option buttons, and then click OK.
The monitor and text sample at the bottom of the Zoom box provide visual clues as you change the settings. The higher the percentage, the more zoomed in you are, and the bigger everything looks—vice versa with a lower percentage. For a quick way to zoom in and out without opening a dialog box, use the Zoom slider Figure in the lower-right corner of your window.
Drag the slider to the right to zoom in on your document, and drag it to the left to zoom out. The percentage changes as you drag. The Zoom slider at the bottom of the document window gives you a quick and easy way to change your perspective. Since the first button is selected, this document is in Print Layout view.
So you may prefer to zoom without worrying about percentage figures. The Zoom dialog box on the View tab, click the magnifying-glass icon gives you four radio buttons with plain-English zoom settings: Page width. Click this button, and the page resizes to fill the screen from one side to the other. You may have to scroll, though, to read the page from top to bottom. Text width. This button zooms in even farther, because it ignores the margins of your page.
Whole page. When you want to see an entire page from top to bottom and left to right, click this button. Many pages. This view is the equivalent of spreading your document out on the floor, and then viewing it from the top of a ladder. You can use it to see how close you are to finishing that five-page paper, or to inspect the layout of a multi-page newsletter.
Changing page view from the ribbon The ribbon offers radio buttons for three popular page views. One Page. If your screen is large enough, you can read and edit text in this view. Two Pages. In this view, you see two pages side by side. Page Width. This button does the exact same thing as the Page Width button in the Zoom dialog box Section 1. The Window Group: Doing the Splits Back when dinosaurs roamed the earth and people used typewriters or very early word processors , you could work on only one document at a time—the one right in front of you.
Although Word has more options for viewing multiple documents and multiple windows than ever, some folks forget to use them. Big mistake.
If you ever find yourself comparing two documents or borrowing extensively from some other text, then having two or more documents visible on your screen can double or triple your work speed. In the Window group, the three commands on the left—New Window, Arrange All, and Split—let you open and view your work from multiple vantage points. The big Switch Windows button lets you hop from one document to another. Or perhaps you want to keep an Outline view open while editing in Draft view.
Make a change to one window, and it immediately appears in the other. Click Arrange All and, like magic, your open Word document windows are sharing the screen, making it easy to work on one and then the other. Word takes an egalitarian approach to screen real estate, giving all windows an equal amount of property Figure Each section of the split window has a scroll bar, so you can independently control different parts of your document.
If you want to fine-tune your split, just drag the middle bar exactly where you want it. Viewing multiple windows One common reason for wanting to see two documents or more on your screen at once is so you can make line-by-line comparisons.
Imagine you have two Word documents that are almost identical, but you have to find the spots where there are differences. A great way to make those differences jump out is to put both versions on your screen side by side and scroll through them.
As you scroll, you can see differences in the paragraph lengths and the line lengths.You can insert a table, draw the table, convert text into a table, and insert a quick table pre-designed tables. We will discuss how to use the slider at the end of this manual.
If we select a table and right-click on it, however, we get a very different set of options. Awais Karne. Remember that font settings types, sizes, effects, spacing, etc.
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