OUTLOOK 2010 RE ADDRESS BOOK
In Outlook , select the File tab in the upper left corner, then Download Re- open Outlook and log in; the Global Address List should now. You can add or remove address books or address lists that that make up the Outlook Address Book. Outlook for Windows - Exporting your Address Book(s) / Contacts to migrating so that you can more easily re-create them in Office
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When changes occur within the main Global Address Book (GAL) on the Office , computers running Outlook and / may not. Outlook Tools-> Account Settings -> tab Address Books-> select: Outlook Address Book-> button Change Outlook / / How do I make a backup of all my contacts in the Address Book in Outlook? Outlook , , , and Office also have an AutoComplete list of.
On the Address Books tab, click the address book that you want to remove, and then click Remove. When you open the address book for the first time, the default address book is displayed.
If you have a Microsoft Exchange account, the default address book is usually your Global Address List.
You can change the default Address Book and set other address book preferences, such as which address book to check first when sending a message, and where to store personal addresses. To view address books other than the default, you must select them from the list of address books in the Outlook Address Book. Outlook Contacts provide flexibility and customization that are unavailable in the Personal Address Book.
For example, add personal profiles for each contact, including birthdays, phone numbers, anniversaries, and website addresses. The Global Address List contains the names and email addresses of everyone in your organization.
The Global Address List is automatically configured with an Exchange account.
Outlook 2010 for Windows - Exporting your Address Book(s) / Contacts
The Exchange administrator or network administrator creates and maintains this address book. It can also contain email addresses for external contacts, distribution lists, conference rooms, and equipment.
You can download the Global Address List for offline use. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that have either email addresses or fax numbers listed. These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list.
If you create additional contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book.
Outlook displays third-party address books in the Additional Address Book Types list. On the Tools menu, click Account Settings.
You are prompted to select one of two types of address books. To add the type of address book that you want, do one of the following:.
Click the Search tab, and then change the server settings as needed. You can also limit the number of names listed in the address book after a successful search for a name. If you want to add names or email addresses, see Add people to the address book. To make changes to the address book, see Make changes to entries in the address book. On the Address Books tab, click the address book that you want to remove. What would you like to do? The following types of address books can be displayed in the address book: On the Address Books tab, click New.
To add the type of address book that you want, do one of the following: Q Can I programmatically download an offline address book through the Outlook object model?
A No. Offline address book downloads are not exposed through the Outlook object model. Q I added a new user to Active Directory, but the user does not show up in Outlook. A The offline address book is not up to date. Two events must occur before the changes show up in Outlook: The server must generate the offline address book and include the changes in the differential files.
The Outlook client must download the changes from the server. If you are sure that the first event has occurred, you can perform a manual download of the offline address book. Click OK. If you make frequent changes to the offline address book, you may want to modify the way that Outlook computers on your network access the Address Book.
You can disable the downloading of the offline address book and force the Outlook computers to use the online Global Address List when they use Cached Exchange Mode.
For more information about how to do this, click the following article number to view the article in the Microsoft Knowledge Base: How to prevent users from downloading the Offline Address Book without disabling Cached Exchange Mode As per this article, if offline address book.
Add or remove an address book
To use this setting, you must set the registry value, remove any. Q What is the effect of offline address book downloads on the network? Will offline address book downloads flood the network?
A When a cached mode profile is started for the first time, Outlook downloads the full offline address book from the server. This can affect the network, especially if multiple clients are starting up at the same time. Other cases when Outlook clients require full offline address book downloads are described in question Differential downloads are not expected to cause a huge network impact if all the clients update the differential files on a daily basis.
Outlook has the following safeguards that help protect the network from excessive offline address book downloads: In the default configuration, Outlook will only try one full offline address book download in a hour period. An attempt is counted when Outlook receives a response from the server and can at least start the offline address book download.
In the default configuration, Outlook does not limit the number of attempts for differential updates. If a differential update fails, Outlook will retry the update after waiting one hour. Also, Outlook will not perform any full or incremental offline address book downloads if the client is running in header-only mode. To manually switch to header-only mode, point to Exchange Cached Mode on the File menu, and then click Download Headers.
Note The header-only mode configuration will only work with Exchange Q Under what conditions will Outlook perform a full offline address book download? A Outlook in cached mode will perform full offline address book download when the following conditions are true: There is no offline address book on the client computer.
This condition may occur if Outlook has not performed an initial complete synchronization.
The total size of the differential files is greater than one-eighth the size of the full offline address book. In this case, Outlook downloads the full offline address book for better performance.
This condition may occur if there are lots of Active Directory objects that have a change to an attribute that is in the offline address book. For example, phone numbers are updated with a new area code, departments are added to all users in Active Directory, and new address types are added. To modify the one-eighth rule, follow these steps. Important This section, method, or task contains steps that tell you how to modify the registry.
However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully.
For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base: How to back up and restore the registry in Windows On the Outlook client computer, click Start, click Run, type regedit, and then click OK.
This setting example 4 permits Outlook to download differential offline address book files that are up to one-fourth the size of the full offline address book.
Exit Registry Editor. The parent distinguished name table changes. When this behavior occurs, all Outlook clients will also try to perform a full download. A parent distinguished name is the part of a distinguished name also known as DN in an earlier Exchange format, not including the final relative distinguished name also known as RDN. The parent distinguished name table is the set of all parent distinguished names that are found in Active Directory. This means that x addresses for users who were migrated from another organization will not be included.
There is a differential file missing on the server.
Outlook cannot update to the current version without it. This behavior may occur if one of the following conditions is true: You did not start Outlook to log on to your Exchange mailbox for more than 30 days.
The server policy permits only 30 days of differential files. There was an error on the server, and it did not generate the differential file for a day.
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The server was reset, or it crashed before it could post the differential files but after it was able to post the full offline address book files on the public folder. The version on the server and the version on the client do not match.
There is a more recent version of the offline address book present on the server. For example, Version 3a Unicode offline address book is now available, and you previously downloaded a Version 2 offline address book. Applying changes to the offline address book failed. For example, differential files are corrupted on the server. Corruption may occur if the server goes down during differential file generation. A change to the legacyDN table occurred.
Remove the account from Outlook
One or more offline address book files were not present on the client computer. For example, a user accidentally deletes one of the. A previous full download failed, and Outlook has to start from the beginning. You manually download the offline address book.Coordinating Contacts and the Personal Address Book was last modified: To add the type of address book that you want, do one of the following: To make it easy for you to find the information that you want, this article is organized in categories in a question-and-answer format.
Raw Text Edit Mode: This mode should only be used by advanced users. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base: That is why, don't be disappointed if you spot a couple of duplicates after importing the merged contacts back to Outlook.
You manually download the offline address book. A When a cached mode profile is started for the first time, Outlook downloads the full offline address book from the server.
To modify the one-eighth rule, follow these steps. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that have either email addresses or fax numbers listed.