MS OFFICE WORD 2007 NOTES PDF
resources for you. To participate in a brief online survey, please visit: www. resourceone.info What do you think of this book?. An Introduction to Microsoft Office 1. Compiled by Warwick Paice The Ribbon in Word Publish a document to PDF. Introduction. 8. New Features in Word 1. The Screen and its Elements. The Office Button. Quick Access. The View Buttons.
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WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE Introduction to. MS WORD Navigation. Formatting The MS Word window. Click on the entry for Microsoft Office – Word Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed.
Justify: text is aligned at both the left and right margins Word does this by adjusting the amount of space between words. Using bullets and numbering 3. Borders and shading 4. Working with indents If you are working with a long document, you might want to consider setting off certain sections of text by using indents.
Indents allow you to set text within a paragraph at different margins. There are 4 different types of indents: First Line: Use this option to move the first line of your paragraph to the right Hanging: Use this option to control the left margin of every line in your paragraph except the first one Left: Use this option to move the left margin of your paragraph to the right.
Right: Use this option to move the right margin of your paragraph to the left Working with line spacing 5. Change the spacing before and after selected paragraphs. Line spacing options Using tabs Use tabs to align text in your documents. Its great for aligning columns of text. By default, Word has tab stops set every 0. Arranging text with tables If you need to include structured text in your document, then using a table is the easiest way to make sure that it will remain neatly formatted, even when you edit it.
Creating a table 1. Click at the point in your document where youd like to add a table. Click on the Insert ribbon tab. Click on the Table button just below the Insert tab. Some items on the tab may have a check next to them. If it has a check. The first is using the X in the top right hand corner. Once you have Word open. You can also click the Office logo in the top left hand corner and then click the Exit Word command. This means that the item is turned on or enabled.
In the sample above. When you open Word. If you want to create another new document. There are many options in the New Document window. Using your mouse is the most common way of selecting.
You will then see a new document. The Basics of Selecting Text Selecting text simply means to highlight or identify text. The most common way is to use the backspace key to remove items to the left of your cursor.
You type in it! When you type on the keyboard. Deleting Text: There are several ways that you can delete text. You can also use the cut and select tools to remove text.
You can click within text you already typed to add. Navigating Using the Mouse To navigate using your mouse. You can also select any part of these levels for example. You can see how the cursor changes to an I-Beam to let us know that we can select.
Once text has been selected. Navigating in Your Document Now that we know how to create a document. You can select a whole word. Between the part of the keyboard which contains all the letters and the number pad. Navigating Using the Scroll Bars Navigating using the mouse is fine if all your text is on one screen. Four of these keys have special functions: You can also click the up and down arrows at the top and bottom of the scroll bar to move one line at a time.
Simply place your mouse over the small rectangle in the scroll bar. Navigating Using the Keyboard You can also use keyboard shortcuts to navigate. Page Up. The first is by clicking the arrow next to the Find button on the Home tab and clicking Go To: The other way is by clicking the page count in the status bar at the bottom of the Word screen. Page is selected from the list on the left.
All you have to do is type the page number in the text box and click Go To. Any of these actions will open the Go To dialog box. By default. You can also use the Ctrl key with the Page Up or Page Down keys to go to the very beginning or the very end of the document.
All of these movements depend on where your cursor is when you press the button. There are three ways to open this dialog.
You can also click the format command to turn it on before you type text. In the following image. You can also combine effects by turning multiple effects on: There are a lot more effects you can use. Strikethrough Subscript Super script Their application is the same as the basic effects: If we click the Redo button which in this case is a Repeat arrow: You can also click the down arrow beside the Undo button to undo several actions.
These commands let you undo or redo your previous actions.
Microsoft Word 2007-Computer Fundamentals-Lecture Notes, Study notes for Computer Fundamentals
Take a look at this text. I am learning how to use Undo and Redo Now. Here is what they look like. From left to right. If we click the Undo button. This means that if we had typed text or performed some other action after formatting the text that action would also have to be undone to remove the formatting.
In this example. Once we click the last action we want to undo. One way is to select the formatted text and click the formatting command on the Home tab to remove it. We can now select the actions that we want to undo. Removing Formatting We just used Undo to clear all the formatting from our text.
The other way is to select text and click the Clear Formatting button in the Font module of the Home tab. Saving Files To save a file for the first time. Working with Your Document So far.
Any of these options will open the Save As dialog: This dialog works much the same as the Save As dialog. Ctrl and S keys. If you want to save the file with a different location. Opening Files There are a few ways to open Word documents. Select a location from the top or the pane on the left. The first is to find the file and double-click it. You will then see the file open in Word. From within Word. This will re-open the Save As dialog.
This will launch the Open dialog. At the bottom. You can also choose a file type. You can also use the shortcuts on the left hand side of the window. At the top of the window. Once you have saved a file in this way. If you click the Office menu. You can click any of these documents to open them. To unpin the document. After you have opened a file and edited it.
You can also click the pin icon to keep the document in the list. The checked file is the one currently active. You can also click the icons on the Windows taskbar to switch between files. The icon that is a darker color is the currently active file. Note Remember that if you close a document without saving it.
Microsoft Office Word 2007
Closing Files To close a document without closing Word. In this module. Using the Office menu is easy: Using the Office Menu In the last module. In the last module. Send your document via e-mail or fax.
Using the Status Bar: The status bar is the information bar at the bottom of the screen. Word Options: Opens the Options dialog. Save the current file. Hover over the Prepare option to see a menu of tools to polish your document. We can click Save As to open the Save As dialog. Word Count: Shows you how many words the current document has in it. Click this area to open the Go To dialog. Save As: Click the Save As option to open the Save As dialog.
Publish your document to a blog. View Controls: Use these buttons to change views. Proofing Tools: This book icon indicates whether or not there are spelling errors in your document. Exit Word: Close Microsoft Office Word Page Count: Shows you what page of the document you are in. Open a Word document.
Compatibility Checker. Close the current document. Click the icon to do a spell check. Click this option to see the New Document screen.
Click the Print option to open the Print dialog.
The menus that have a right-facing arrow will offer you more choices in the pane on the right when you hover over them. Click this area to open the Word Count dialog. We will discuss views at the end of this manual. You may have noticed the mini toolbar pop up as you were doing so: This toolbar contains the most popular formatting commands. We will look at how to open dialog boxes in the next lesson. Using the Mini Toolbar: In our last module.
We will discuss how to use the slider at the end of this manual. Applying formatting from the mini toolbar is the same as applying it from the Home tab: Zoom Slider: Use this slider to zoom in or out of your document.
Dialog boxes can contain options for different items. Click the tabs usually at the top of the screen to change the options that you see. Dropdown menus Just like tab drop-down menus. Click the checkbox to change this status.
Use these buttons to choose from a list. Like check boxes, click to change the item that is in use. Normally, only one item from the list can be selected. In any dialog box, you can click OK to save your changes. You can also click Cancel to discard your changes. Some dialog boxes also have an Apply button so you can apply your changes before making more changes or without having to close the window.
Another way to perform actions is by right-clicking. Using a right-click menu is as easy as clicking on the command you want! We have lots of commands for text, including changing the font, paragraph, style, and more.
If we select a table and right-click on it, however, we get a very different set of options. Shortcut keys are when you press a key or sometimes a combination of two or even three keys at once to perform an action instead of clicking on the icon or finding its toolbar command. Using the toolbar is as easy as clicking the icon! Using the Toolbar By default. In this lesson. This toolbar is right next to the Office menu. To remove a command. To add buttons to the Quick Access toolbar.
You can also right-click almost any command and click Add to Quick Access Toolbar. Adding and Removing Buttons The point of the Quick Access toolbar is to provide quick access to the commands you use most. If a command has a check by it. Moving the Quick Access Toolbar If you like. This will open the Customize tab of the Options dialog. For advanced customization options. To move the tab back to its original place.
You can easily add buttons by selecting a category from the list at the top. You will also find commands to show the toolbar below the ribbon and to reset the toolbar to its default state.
There are several things you can do with this dialog. Microsoft Office Word has seven tabs: As you know.
About Tabs By default. About Groups Each tab is composed of groups of commands. These separations are useful as it helps you quickly and easily find commands. Tabs and groups form the core of the new Office interface. As well. Tabs and Groups Now that we know how to use some of the elements of the Word screen.
We will discuss these tabs in general in the next module and in depth as we encounter them. This way.
Minimizing the Tab If you would like. About Option Buttons Some groups will have a small button in their bottom right hand corner. To minimize the tab. Clicking this button will open a dialog box with more features related to the group. In the example above. To restore the tab. We have covered most of these options already. Font Commands The next group is one that we have already worked with: This is just so that you know where to find commands when you go to use them.
This offers options to cut. We will learn about all of these tools later on in this course. Paragraph Commands Our third group contains paragraph tools. It also features an option button to open the Office clipboard. Clipboard Commands The first group of the Home tab is the Clipboard module. The Home Tab Now that we know how to use the different parts of the Word interface.
You can also click the option button to open the Font dialog. This group contains commands to change the appearance of your text. This is probably the tab you will use the most often. Later on in this manual.
With this group you can indent. Pages Commands Our first group is Pages. These options let you find and replace text. We will save our in-depth discussion for the Advanced manual.
Styles are preset formatting that help you keep your document consistent. We will talk about some of these tools later on. We will practice some of the basics in the step-by-step exercise. When you have mastered creating basic documents. You can also click the option button to open the Paragraph dialog. Instead of having to remember what formatting you used for titles.
Editing Commands Our last group focuses on editing. The Insert Tab The next tab we are going to look at is the Insert tab. We are going to save these features for the more advanced phases of the course. It lets us add illustrations to our document.
SmartArt diagrams. As you can see. Tables Commands Our next group is Tables.
Link Commands The fourth group of the Insert tab lets you create links to Web sites called hyperlinks and other places in your document bookmarks and cross-references.
This command expands into a menu that lets you draw a table. We will experiment with some of these features in the Step by Step exercise.
Illustration Commands I think this next group is the most exciting. As you might expect. Even better. ClipArt images included with Office. You can also draw a blank text box. Text Commands Our next group contains a variety of items. That means you can add a header. This group lets you add a header. The great thing is. Header and Footer Commands Headers and footers are the text at the top or bottom of each page. Text Box Like headers and footers.
Symbols Commands Our last module of the Insert tab lets us add symbols and equations to our document.
Like the other tabs. You can see that inserting a complicated equation is as easy as two clicks! When clicked. As you might imagine. The next three buttons will zoom to show one page. If an item is checked. For now. Zoom Tools Our next group lets us zoom in and zoom out of the page. All you have to do is click the view you want. All you have to do is click to zoom. Each view is pretty self explanatory. Document Views Commands This module of the tab gives you different ways to view your document.
Full Screen. We will take a look at this dialog later on. We will look at each view more closely later on in this manual. The first button will open a Zoom dialog which will let you choose specific Zoom settings. With the first column of commands. The Page Layout Tab In our last module. Macro Commands The last button on the View tab lets you open the Macros dialog box.
This group of the Page Layout tab will let you choose an overall theme for your document. If you click the drop-down arrow. With the second column of commands. The last command is Switch Windows. Window Commands This module of the View tab will let us control how our windows are arranged.
Macros let you record or code a series of commands so that you can perform a number of actions with just a few clicks. You can control paragraph indent or spacing. Page Setup Commands This group will let you control every aspect of your page. You can choose a watermark. Page Background Commands As you might expect. Paragraph Commands This group is like the Paragraph group on the Home tab. You can also open the Paragraph dialog using the option button in the bottom right hand corner.
We will experiment with themes in the practice exercise. We will discuss all of these commands in the Expert manual. Header and Footer Tools You will also see special tabs open when you create a header or a footer such as page numbers. You will now see the word Developer in the tabs. Click it to see Developer commands. Developer Tab To show the Developer tab. Creating a Blank Document We discussed creating a blank document in our very first module.
You already know that when you open Word. Creating a Document from Local Templates To create a document from a template. In the New Document dialog. The document will now be in Word.
Remember that you can open this dialog by clicking the File menu and clicking New. Creating Documents from an Existing Document To create a new document from an existing document. As you can see below. The document will then appear in Word. Selecting Text with the Mouse We already know that we can use the mouse to click and drag over text to select it. Selecting Text At the very beginning of this manual. You are now free to modify this file without affecting the original file.
Rather than hunting for the template all over again. When text is selected.
Simply click the Select button and click what you want to select. For most of these methods. Selecting Text with the Keyboard Did you know that you can use the keyboard to select text too? This can be a much quicker way of selecting items once you get used to Microsoft Word. You can choose to select all the text in the document.
Here are a few tips and tricks to get you started: You should cut text when you want to move it from one location to another. Triple-click to select the whole paragraph. This means you can bold a single letter the same way you would an entire document. The Select Objects command is for pictures and other graphics. Tips and Tricks Once you get good at selecting text. This sounds really abstract.
To cut text. The first step is to show the clipboard. Just click the option you want for it to be applied! Using the Office Clipboard Earlier. Once you have pasted text. If you click on it. Just click in the spot you want the text to appear. Set Default Paste: Opens the Options dialog so you can control how future paste operations work. Use the Copy command when you want to copy text from one location to another. If you want to cut and paste or copy and paste more than one item.
Keep Source Formatting: Keep the formatting from the original text. Match Destination Formatting: To do this. Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. You will then see the Clipboard pane appear to one side of your screen.
You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions. To close the clipboard. To paste an item from the clipboard. You will also see a notification in the bottom right hand corner of your screen. To find text in your document.
Finding Text If you have a long document. Dragging and Dropping Text You can also drag text around in your document. Word has just the feature for you! To find text. You can stop there and close out of the box by clicking Cancel. Word will select the first instance for you. You can also click the Options button at the bottom of the pane to control how the clipboard operates. Once your text is entered. In the main part of the screen. This window looks a lot like the Find dialog. Closes the dialog box without making any changes.
Will find the next instance of the word or phrase. Find Next: Finds the next instance of the word or phrase. Replace All: Opens advanced options.There are several ways that you can delete text. Click on the Table button just below the Insert tab.
Within a few months, Word 3. You will then see the file open in Word. We will take a look at this dialog later on. The first version of Word for Windows was released in To apply borders. Types of Tabs Tabs are pre-defined places within your document. When you click the Office logo.