# FORMULAS AND FUNCTIONS WITH MICROSOFT OFFICE EXCEL 2007 EBOOK

ˆ In formulas and functions, missing values (i.e. blank cells) are sometimes taken In Excel,the calculation can be specified using either a formula or a function. .. of Biology Textbooks, and copy the formula into cells D3 through. D5. Textbook. Formulas and Functions with Microsoft Office Excel [Paul McFedries] And if you're already an expert and you're moving up to Excel Nice, informative and easy to read .user friendly method of illustrating tutorial information. Excel® Formulas and Functions For Dummies®, 3rd Edition a registered trademark of Microsoft Corporation in the United States and/or other countries.

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If you've never quite grasped formulas and functions, Paul McFedries will radically expand your understanding and use of Excel. This workshop explores the formula and functions that Microsoft Excel has many capabilities that make it suitable for use as a data . A new formatting concept called the document themes has been introduced in Excel and can be. Formulas and Functions with Microsoft Office Excel (eBook) available to buy online at resourceone.info Many ways to pay. Non-Returnable. We offer fast.

However, the status bar shows circular references. So correct circular references immediately, because you might forget later.

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Inside Out More about Circular References Excel cannot calculate all open workbooks automatically if one workbook contains a circular reference. You have to remove the circular reference or you can calculate each cell included in the circular reference by using the results of the previous iteration. If you don't change the default settings for iterations, Excel ends the calculation after iteration steps or if the values in the circular reference change by less than 0.

Chapter 5 Functions in Names Using Excel functions in names can extend a simple naming facility and offer possibilities for specifying arguments in these functions. In addition to basic relative, mixed, and absolute cell references, the use of names for functions provides further possibilities. The workbook must be saved, otherwise an empty string "" will be returned.

The following steps describe how these functions are used: 1. Figure Entering a calculation for the name Path.

## 1: Error values are a clue, not a nuisance

Select the Define Names command and enter File name in the Name box. If you use the CELL information function, make sure that the sheet name displays the tab label on each sheet by defining the optional second argument.

This covers names up to the maximum allowed length. The following steps show how to use this formula: 1. Select the Define Names command. Enter Sheet name in the Name box. Excel introduced a new tool: the Name Manager see Figure This provides a much improved facility for defining, editing, and managing the names used in a workbook.

These targets range from immediate payment to due dates in 10, 14, 20, or 30 days. To specify a payment target, you should enter a term that provides the date in a text format: 1.

Enter PaymentTarget10 in the Name box. Repeat these steps to create the second name, PaymentTarget The sample files are found in the Chapter05 folder on the companion website. Dynamic Range Names The following example demonstrates how powerful names can be: Assume that you have a list to which entries are added on a daily or weekly basis.

When you evaluate the list, you want the calculation to expand automatically to cover the additional entries. How can you achieve this? Column A contains the date, column B the time taken, and column C the distance covered see Figure Figure The names point to the extended range if new values are entered The maximum number of rows in the worksheet will be including the title row and leap year days if each calendar year has its own worksheet.

Create a name that will reference the maximum used range. The solution lies in how the names are assigned: 1.

Give the date range A3:A the name Entry. Specify the name Start for cell A3. Specify the name InputDates. In this case, the range starts in the row defined by the name Start, with the appropriate column selected by the Offset parameter.

It is important to remember that the names Hours and Miles are based on the entries made in the Date column and thus this example relies on a date being entered for each line of information. Note The functions associated with names are not displayed in the Name box and in the Go To dialog box. To check these names, click in the Name box and enter the name or press F5 to open the Go To dialog box, enter the name Hours or Miles in the Reference field, and click OK.

Add new entries to the data to the test the ranges. Press the F5 key to open the Go To dialog box and locate the reference again. You will notice that the name now points to the extended range, and the calculated values for sessions, time, and distance are based on the extended range. A dynamic name can be invaluable for defining a dynamic chart.

Functions for Conditional Formatting Excel offered a range of conditional formatting options with up to three rules. Also, in addition to standard formatting, you now have a range of color scales, data bars, and icons to choose from.

There is also a Rules Manager, offering a much improved method of defining and managing the rules see Figure In addition to simple data range selections, conditional formatting can also be applied to formulas. Building Basic Formulas in Excel Download the sample chapter. Download the Introduction. Get unlimited day access to over 30, books about UX design, leadership, project management, teams, agile development, analytics, core programming, and so much more.

Microsoft Excel Formulas and Functions.

Add To My Wish List. Book Sorry, this book is no longer in print. Not for Sale. Look at the formula for cell F6 in the formula bar of the table shown in Figure In B3, the formula would be: As you probably can guess, the formula doesn't have to be rewritten for each cell. If you could lock the column or row reference, you could copy the formula created in cell B3 in the table shown in Figure to the cells below and to the right.

The solution:. The row reference for the values in column A has to remain relative so it can be adjusted when copied vertically. This way, the reference to the row is not changed when the formula is copied vertically, but the column references are adjusted when it is copied horizontally.

This leads to the following formula for cell B Use the Mixed Reference worksheet in the Chapter The basic principle is this: For a mixed reference, the part after the dollar sign is locked and cannot be changed when copied. Remember these two rules:. You can press the F4 key to change the reference type.

## 2: Use error handling for #N/A

Click into the cell reference in a formula and press F4 several times. Each time you press F4, the syntax changes relative to absolute to mixed to relative, and so on. The example multiplies the values in the columns with the Price and Quantity headings for each line.

If you enter a formula in row 1, Excel fills the adjacent empty cells below with the new formula. Circular references are mostly generated by input errors. A circular reference is a reference to a cell containing the formula, in other words, a reference to itself.

Excel cannot resolve formulas with a circular reference. Instead you receive the message shown in Figure If you click OK in the error message, the circular reference toolbar appears in the table window of Excel see Figure You can use the circular reference toolbar to iterate through the cells within the circular reference. Use the Trace Dependents and Trace Precedents buttons to see what caused the problem. If you click OK in the circular reference warning in Excel , a help window shows instructions on how to handle circular references see Figure Then click the displayed references see Figure However, here and in the status bar , only the circular reference entered last is displayed.

If you close the warning and the help window and don't correct the circular reference, no other warning is displayed when you enter another formula with a circular reference in a cell. However, the status bar shows circular references. So correct circular references immediately, because you might forget later. Excel cannot calculate all open workbooks automatically if one workbook contains a circular reference. You have to remove the circular reference or you can calculate each cell included in the circular reference by using the results of the previous iteration.

If you don't change the default settings for iterations, Excel ends the calculation after iteration steps or if the values in the circular reference change by less than 0. Using Excel functions in names can extend a simple naming facility and offer possibilities for specifying arguments in these functions. In addition to basic relative, mixed, and absolute cell references, the use of names for functions provides further possibilities.

The workbook must be saved, otherwise an empty string "" will be returned. To isolate the string to the left of this point, the following syntax is used:.

## 10 tips for troubleshooting Excel formulas and functions

The following steps describe how these functions are used:. Extracting file names requires a little more effort. You need to query the string between the square brackets:. If you use the CELL information function, make sure that the sheet name displays the tab label on each sheet by defining the optional second argument.

Identify the sheet name with the MID function.

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This covers names up to the maximum allowed length. The following steps show how to use this formula:.

Excel introduced a new tool: This provides a much improved facility for defining, editing, and managing the names used in a workbook. Assume that your company uses different payment targets for billing. These targets range from immediate payment to due dates in 10, 14, 20, or 30 days. To specify a payment target, you should enter a term that provides the date in a text format:.

Select the Define Names command.

Enter PaymentTarget10 in the Name box. Then enter the formula. Repeat these steps to create the second name, PaymentTarget Enter the formula. Create the names PaymentTarget20 and PaymentTarget30 with the formulas. The sample files are found in the Chapter05 folder on the companion website.

## MS Excel Tutorial- How To Show Formulas In Excel With A User Defined Function – Formula Friday

The following example demonstrates how powerful names can be: Assume that you have a list to which entries are added on a daily or weekly basis. When you evaluate the list, you want the calculation to expand automatically to cover the additional entries.

How can you achieve this? Assume that each day you enter fitness training data into a table. Column A contains the date, column B the time taken, and column C the distance covered see Figure The maximum number of rows in the worksheet will be including the title row and leap year days if each calendar year has its own worksheet.

Create a name that will reference the maximum used range. To identify the dynamic range, you can use the function OFFSET reference, rows,columns,height,width to return a reference that is offset from a specified reference.

In this case, the range starts in the row defined by the name Start, with the appropriate column selected by the Offset parameter. It is important to remember that the names Hours and Miles are based on the entries made in the Date column and thus this example relies on a date being entered for each line of information.

The functions associated with names are not displayed in the Name box and in the Go To dialog box. To check these names, click in the Name box and enter the name or press F5 to open the Go To dialog box, enter the name Hours or Miles in the Reference field, and click OK. Add new entries to the data to the test the ranges. Press the F5 key to open the Go To dialog box and locate the reference again.

You will notice that the name now points to the extended range, and the calculated values for sessions, time, and distance are based on the extended range.

Excel offered a range of conditional formatting options with up to three rules. Also, in addition to standard formatting, you now have a range of color scales, data bars, and icons to choose from.

There is also a Rules Manager, offering a much improved method of defining and managing the rules see Figure In addition to simple data range selections, conditional formatting can also be applied to formulas.

In Excel , select Formula Is in the left side of the Conditional Formatting dialog box see Figure and enter the formula in the field to the right. If the formula returns TRUE, the formatting is applied according to your settings.

The following examples explore just a few of the capabilities. The actual program code to generate the particular interlinked worksheets can be demonstrated down below.

You possibly can pick the quantity of worksheets to generate, and then each worksheet will have a column involving constants along with a column involving formulas that will consider each of the additional worksheets. Dismissing these individuals will connect you with unneeded headaches…. Please use the note on formulas in Ms. Excel given below to improve the article posted in your website.

It will help attract more people. In the total row, we want to display the sum of all household expenditure. Because the active cell is positioned directly below a column of numbers, Excel guesses that you want to sum them and places a selection around them see A below. B is called the Formula Bar and it displays the content of the active cell, which in this case is a formula. C is the active cell and contains the formula. The contents of the brackets are called arguments and they define the range of cells that we are summing — in this case cells B2 to B7.

This range is defined as B2: Autosum is a quick and easy formula to use that automatically identifies its input variables. Figure Operands and operators are the basic elements of a formula. Operators The operators that can be used in Excel formulas span the entire range of commonly used symbols. Arithmetic Operators Arithmetic operators are used for basic calculations and return numeric values.

Specifying the Priority of Operations by Using Parentheses To change the priority of calculation operations, put the expressions you want to calculate first in parentheses. Priority of Arithmetic Operators If an expression contains several operators, the priority for calculation is determined by the priority of the operators.

Note If a formula contains operators with the same priority, Excel calculates the formula from left to right. Comparison Operators Use the comparison operators to compare values, text, or cells.Excel's functions can save you a lot of time and headaches.

Making a formula in Excel by using functions How to make a simple Excel formula by using constants and operators In Microsoft Excel formulas, constants are numbers, dates or text values that you enter directly in a formula.

A the name Entry. National University of Singapore email: kiruthikanus. View Larger Image. If you use text instead of a cell reference in a formula, you must put this text in quotation marks. In some cases, you may have a lot of worksheets and you want to show the formulas in all the worksheets in the workbook.

Excel 3: Formulas and Functions.